Webinar Funnel Systems & Registration Automation | Sheik Oli
Sheik Oli / Services / Webinar and Funnel System
Service · Webinar and Funnel System

60% of webinar registrants
never show up.
This fixes that.

A complete webinar infrastructure — registration pages, reminder sequences that triple show-up rates, replay access, post-webinar follow-up, and a conversion system that turns attendees into paying customers. All automated end to end.

Get a Free System Audit → See How It Works
3x
Higher show-up rate with proper reminder sequences
1 hr
Post-webinar follow-up fires within 1 hour of ending
100%
Of attendees and no-shows handled automatically
What Is This

A webinar without a system is
a live event that dies the same day.

Most webinars fail not because the content is bad — but because the infrastructure around them is missing. People register and forget. Nobody sends reminders. The webinar ends and no follow-up goes out. The replay sits on a drive nobody visits.

A webinar funnel system changes all of that. Every registrant is nurtured before, during, and after the session — with the right message at the right time. Reminders triple show-up rates. Post-webinar sequences convert attendees while interest is still high. No-shows get a replay with different messaging. Non-converters get an objection-handling sequence.

The result is a webinar that keeps generating revenue days and weeks after the live session ends — without anyone on your team doing anything manually.

Webinar funnel — live stats Example
Registered 340
Without reminders (avg) ~102 showed up (30%)
With this system ~238 showed up (70%)
No-shows sent replay 102 auto-contacted
Post-webinar conversions All followed up auto
Complete System

Before, during, and after —
every phase automated.

Most webinar setups only handle the registration. This system covers every phase from signup to sale.

Phase 1 Before the Webinar — Registration and Show-Up Optimisation
→
Registration pageClean, fast-loading page connected to GHL. Every registrant enters the pipeline immediately.
→
Instant confirmationWhatsApp and email fires the moment they register. Calendar invite included.
→
48-hour reminderBuilds anticipation. Reminds them why they signed up. Teases what they will learn.
→
24-hour reminderUrgency message. "Seats are limited" or "Live only — no replay for 48 hours."
→
1-hour reminderFinal push. Link prominent. One clear CTA. Short and direct.
→
Bonus resourceOptional — a lead magnet or worksheet sent before the session to increase perceived value and commitment.
Phase 2 During and After — Conversion and Follow-Up
→
Session recordedRecording stored and replay link auto-generated on session end.
→
Post-webinar email — within 1 hourFired to all attendees. Replay link, key takeaways, and the offer — while interest is still peak.
→
Replay with limited window48-72 hour replay access creates urgency. Not available forever.
→
No-show sequenceDifferent messaging for people who registered but did not attend. Condensed replay or highlights. Softer offer.
→
Objection-handling sequenceFor attendees who did not convert — 3 emails over 5 days addressing the most common reasons people hesitate.
→
Sales team notified on high-intent signalsClicked the offer link but did not buy? GHL fires a task to your sales team for a personal reach-out.
Phase 3 Post-Conversion — Onboarding and Retention
→
Purchase confirmationInstant confirmation email and WhatsApp. Access details included. Clean onboarding experience.
→
Course or product access grantedConnected to your course platform — access automatically unlocked on payment confirmation.
→
Onboarding sequenceDay 1, Day 3, Day 7 emails keeping new customers engaged and activating them inside the product.
→
Upsell triggerAt the right moment — after a customer has experienced value — upsell to a higher tier fires automatically.
Full Flow

From registration
to paying customer.

Webinar funnel — complete flow All automated
📋 Registers for Webinar Lands on registration page · Fills form · Enters GHL pipeline 🔔 Reminder Sequence Fires Automatically Instant confirmation · 48hr · 24hr · 1hr reminders WhatsApp + Email · Calendar invite included · Bonus resource optional 🎙️ Live Webinar Session Recorded · Replay auto-generated · Offer presented Attended? showed up live YES ✓ Attended Follow-up + offer fires within 1hr NO SHOW 📼 Replay Condensed version Softer offer sent Converted? bought the offer YES ✓ Customer Access granted Onboarding starts NO Objections 3-email sequence over 5 days handles hesitation 🔄 Onboarding + Upsell Sequence Day 1 · Day 3 · Day 7 · Upsell at right moment 🏆 Retained Customer · Revenue · Referral Lifecycle continues · Referral ask at Day 60
Course and Membership Platform

The webinar converts them.
The platform delivers the product.

If you sell a course, coaching programme, or membership after your webinar — I build the platform that delivers it. Payment, access, and onboarding all connected from day one.

💳
Payment and Access
Stripe connected — payment confirmed, access granted. No manual fulfillment.
Stripe payment page connected to course platform
Access granted automatically on successful payment
Failed payment handled — retry sequence fires
Tiered access — different content per plan
🎓
Course Delivery
WordPress-based course platform or GHL membership area — built, branded, and ready to sell.
Module and lesson structure built out
Video hosting integration
Progress tracking per student
Completion certificates optional
Mobile responsive
🔄
Lifecycle After Purchase
The funnel does not end at purchase. Retention, upsell, and referral sequences keep revenue growing.
Onboarding sequence — Day 1, 3, 7
Progress nudges based on inactivity
Upsell to higher tier at the right moment
Referral ask after completion
Renewal reminder at subscription end
What You Get

Everything built, tested,
and handed over documented.

Complete webinar and funnel system — all deliverables Fully documented
✓
Registration pageClean, fast-loading, connected to GHL pipeline.
✓
Instant confirmationWhatsApp + email with calendar invite fires on signup.
✓
Full reminder sequence48hr, 24hr, and 1hr reminders — WhatsApp and email.
✓
Post-webinar follow-upFires within 1 hour for all attendees with replay and offer.
✓
No-show sequenceSeparate messaging and condensed replay for non-attendees.
✓
Objection-handling sequence3 emails over 5 days for non-converters.
✓
Sales team alert on high intentClicked offer but did not buy — team notified in GHL.
✓
Course or membership platformBuilt on WordPress or GHL with tiered access.
✓
Stripe payment connectedAccess granted automatically on payment confirmation.
✓
Onboarding and upsell sequencesDay 1, 3, 7 onboarding and upsell trigger built.
✓
Pipeline and reportingEvery registrant, attendee, and converter tracked in GHL.
✓
Full SOP documentHow to run future webinars independently using this system.
Investment

What this costs and
what you get for it.

Webinar and Funnel System — Full Build
Complete webinar infrastructure with automation
Custom
Scoped on discovery call · Milestone-based payments · Platform costs owned by you
What is included
Registration page connected to GHL
Full reminder sequence — all channels
Post-webinar follow-up and replay sequence
No-show sequence with separate messaging
Objection-handling sequence
High-intent sales alert automation
Course or membership platform build
Stripe payment and access automation
Onboarding and upsell sequences
Full SOP document
How payment works
40% on project start
30% when registration and reminder system is live
20% when post-webinar sequences are built
10% on final handover and SOP delivery
Ongoing support
Future webinar launches, sequence updates, and course additions available at an hourly rate. Most clients run independently after handover.
Common Questions

What clients ask before
we start building.

What platform do you use for hosting the webinar?
The webinar itself runs on whatever platform you prefer — Zoom, StreamYard, or GHL's native webinar tool. The infrastructure I build — registration, reminders, follow-up — works with all of them. The session gets recorded and the replay is hosted and distributed automatically.
Do I need a course platform already?
No. If you need a course or membership platform built, that is included in the scope. I build it on WordPress with a course plugin or inside GHL's membership area — whichever fits your business better. If you already have one on Kajabi, Teachable, or another platform, I can connect the automation to it instead of rebuilding.
How long does the build take?
Registration pages and reminder sequences take about 1 week. A full build including course platform, payment integration, post-webinar sequences, and objection handling takes 3–4 weeks. I give you a clear timeline in the proposal before we start.
Can this work for evergreen webinars — not just live ones?
Yes. Evergreen webinars — pre-recorded sessions that run on a schedule — work with the same system. Registration, reminders, post-watch follow-up, and conversion sequences all apply. The only difference is the session itself is pre-recorded and plays at a set time rather than live.
Do you write the follow-up sequences?
Yes. All sequence copy — reminder emails, post-webinar follow-up, no-show messages, objection-handling emails, and onboarding sequences — is included in the build. You provide the offer details and your brand voice. I turn that into copy that converts.
What if I just need the funnel — not the course platform?
That is fine. The registration, reminder, and post-webinar sequences can be scoped as a standalone build without the course platform. We define exactly what you need on the discovery call and price accordingly.
Get started

Let's build your
webinar and funnel system.

30-minute call. We go through your current webinar setup and I tell you exactly what needs to be built to triple your show-up rate and convert more attendees.